Cleaning service invoice generator (free, download as PDF)
Fill in your business, your customer and the cleaning you did, and a clean, professional invoice builds itself on the right. Add your logo, a discount and sales tax, then download it as a PDF or print it. It's free, and nothing you type leaves your browser.
Your business details are remembered on this device, so the next invoice only needs the customer and the job. Each new invoice gets the next number.
Loading the invoice generator… If it doesn't load, use the free Word and Excel cleaning invoice template.
What to put on a cleaning service invoice
- Your business name, phone, email and address, and your logo if you have one.
- The customer's name and the address you cleaned.
- An invoice number that goes up by one each time, the invoice date, the date of the clean and the due date.
- One line per service: the clean itself (service type and home size), then each extra, like inside the oven.
- The subtotal, any recurring discount, sales tax if your state charges it on cleaning, and the amount due.
- How to pay you, and what happens when a payment is late.
Cleaning invoice example
Here's a recurring customer billed for one visit, using the price calculator's numbers: a standard clean of a 1,500 sq ft home every other week, plus the inside of the oven.
| Line | Amount |
|---|---|
| Standard clean, 1,251 - 1,500 sq ft | $195.00 |
| Inside Oven | $50.00 |
| Subtotal | $245.00 |
| Every-other-week discount (15%) | −$36.75 |
| Amount due | $208.25 |
The discount comes off the whole visit, extras included, the same way the calculator works it out. Put it on the invoice as its own line so the customer sees what they save by staying on a schedule.
Get paid on time
- Send it the same day. An invoice that arrives while the house still smells clean gets paid faster than one that shows up a week later.
- Keep the due date short. Seven days, or due on receipt, is normal for home cleaning. Commercial clients often expect 15 or 30 days, so agree on it before the first clean.
- Say what a late payment costs. A flat late fee written on every invoice, like $25 after seven days, gets paid more often than one you bring up afterwards. Put the same rule in your cleaning service contract.
- Number every invoice. You'll need the numbers at tax time. See cleaning business tax deductions for what else to keep.
Need help setting your prices first? Read how much to charge for house cleaning. Prefer a file you can edit offline? Download the cleaning invoice template in Word and Excel. Giving a price before the job? Use the free cleaning quote template.
Or stop sending invoices
Most cleaning invoices exist because the customer paid after the fact by check or app. With BookedEZ, the customer's card is saved when they book and charged after the clean, so there's nothing to chase. Comparing tools? Read the best scheduling app for a cleaning business.
Common questions
Is this cleaning invoice generator free?
Yes. There is no sign-up, no email and no watermark on your business details. Fill it in, then download it as a PDF or print it.
How do I save the invoice as a PDF?
Click Download PDF / Print, then choose Save as PDF as the printer. On a phone, use the share or print option and save it to your files.
Is my information saved anywhere?
Only on your own device. Your business name, contact details and logo are kept in this browser so the next invoice is quicker. Customer details are not saved and are never sent to us.
Should I charge sales tax on a cleaning invoice?
It depends on your state. Most states do not tax residential cleaning, but some do, and some tax commercial cleaning only. Check with your state revenue department and enter the rate if it applies.
What payment terms should a cleaning business use?
Due on receipt or within 7 days for homes, with a flat late fee after that. Commercial clients often get 15 or 30 days, agreed in writing before the first clean.
What is the difference between an invoice and a quote?
A quote is the price you offer before the clean. An invoice is the bill you send after it. Use the free cleaning quote template to price a job, then this generator to bill it.