← All posts · September 27, 2026 · 7 min read

Free cleaning invoice template (Word + Excel, with an example)

A cleaning invoice template needs your business details, an invoice number, the service date, the client, one line per service and add-on, any discount, sales tax if your state charges it, the total, and how and when to pay. Download the free template below in Word or Excel, then copy the filled-in example to see how a real cleaning invoice reads. If you'd rather never write an invoice again, there's a faster way at the end.

Download the Word template (.docx) Download the Excel template (.xlsx)

No email needed. Both open in Word, Excel, Google Docs or Google Sheets. The Excel version works out line totals, the discount, tax and the total for you.

What to include in an invoice for cleaning services

1. Your business info. Business name, address, phone, email and website. Add your logo if you have one.
2. Invoice number. Every invoice gets a unique number, in order (1001, 1002, 1003). It's how you and the client refer to it, and how you spot a missing payment.
3. Dates. The invoice date, the service date, and the due date.
4. Client details. Name, service address, phone and email. For a business client, add the contact person and any purchase order number they gave you.
5. Line items. One line per service and one line per add-on. Name the service type and the home size, like "Deep clean, up to 1,500 sq ft". Never bill hours: you priced a flat job, so invoice a flat job.
6. Discounts. A recurring discount, a referral credit or a discount code, on its own line so the client sees it.
7. Sales tax, if it applies. See the section on tax below.
8. Total due. Large and easy to find.
9. Payment terms. When it's due and what happens if it's late.
10. How to pay. A card payment link, the transfer apps you accept, and who to make checks payable to.

Cleaning invoice example

Here's a filled-in example for a new client's first visit: a deep clean on a 1,500 sq ft home, with two add-ons. The prices come from the square-footage table in our free Road to 10K guide and the post on how much to charge for house cleaning.

Above the table: "Invoice #1001 · Invoice date and service date: the day of the clean · Due: on receipt", your business details and the client's. Below it: "Pay by card at [link] or Zelle to [number]. Thank you for your business!"

Example with a recurring discount

After the deep clean, the same client moves to a clean every other week. Recurring cleans get a discount (every 4 weeks 5%, every other week 15%, weekly 20%), and it goes on its own line:

Showing the discount instead of just lowering the price reminds the client what they save by staying on the plan.

How to fill in the line items

Your invoice should match your quote exactly. If you price per job by square footage and service type, the line items write themselves:

• The main service with the home size: deep clean, standard clean, move in/out or post-construction.
• Each add-on on its own line, at your add-on price. Using the guide's prices:

For per-unit add-ons, use the quantity column: 12 interior windows at $6 is a $72 line. Never bill below your minimum for the service ($200 deep, $150 standard, $120 weekly standard, $250 move in/out, $400 post-construction), even for a small home. Not sure what a home should cost? Run it through the cleaning price calculator.

Sales tax on cleaning invoices

Whether cleaning services are taxable depends on your state, and sometimes on whether the job is residential or commercial. Some states tax cleaning services and many don't, and the rules change. Check your state's department of revenue website, or ask a tax professional, before your first invoice. If you do charge tax, show it as its own line on the invoice, calculated after any discount. The Excel template does this for you: set the tax rate to your state's rate, or leave it at 0%.

Setting up the business side for the first time? See cleaning business license and registration.

Payment terms that get you paid

• Residential: due on receipt. Send the invoice the same day as the clean, while the client can still see the result. Waiting a week makes payment a chore for them.
• Commercial: agree terms before the first clean. Offices and property managers often pay on terms like 15 or 30 days. Put the terms in the contract, and put the same terms on every invoice.
• Late fees only if you agreed them in advance. State them in your service agreement and on the invoice. Rules on late fees vary by state, so check yours before you charge one.
• Make paying easy. A card link gets paid faster than "mail a check". Put every way to pay on the invoice.
• Follow up on a schedule. A friendly reminder the day after it's due, another a week later. Most late payments are forgotten, not refused.
• Don't book the next clean while one is unpaid. Say so politely, and say it once.

House cleaning invoice template vs commercial

The same template works for both. For house cleaning, keep it short: service, size, add-ons, total. For commercial cleaning, clients usually want a service period ("Office cleaning, October 1–31, 3 visits a week"), the contract or PO number, and longer payment terms. Many businesses also ask you for a W-9 before they pay you. See how to start a commercial cleaning business for how those contracts work.

Self-employed cleaner invoice template

If you clean on your own, use the same template with your name or business name at the top. Three habits make tax time easy:

• Number every invoice in order and never reuse a number.
• Keep a copy of every invoice, paid or not. They're your income records.
• Keep supply receipts next to them. Our cleaning business supplies list shows how to track what supplies cost you per job.

For what counts as income and which expenses you can deduct, go to IRS.gov or a tax professional.

Or skip invoices entirely

Invoicing after every clean means chasing payments, matching transfers to clients and sending reminders. Most residential cleaning companies skip it: the client pays by card, automatically, after the clean.

With BookedEZ, clients book on your booking page, see their price instantly from their square footage and add-ons, and save a card when they book. After the clean, you charge that card through your own Stripe account. There's no invoice to write and nothing to chase. Automatic reminders go out before each visit, and recurring clients stay on their schedule with the discount already applied. $29 a month for your whole team, and the first 14 days are free.

Keep this template for the jobs that still need one, like commercial clients who pay on terms.

Common questions

What should a cleaning invoice include?

Your business name and contact details, a unique invoice number, the invoice date, service date and due date, the client's name and service address, one line per service and add-on with the price, any discount, sales tax if your state charges it on cleaning, the total, your payment terms and how to pay.

Do I charge sales tax on cleaning services?

It depends on your state, and sometimes on whether the job is residential or commercial. Some states tax cleaning services and many don't. Check your state's department of revenue website before you send your first invoice.

When should I send a cleaning invoice?

The same day the clean is done, while the client can still see the result. For residential clients, make it due on receipt. For commercial clients, agree on terms in the contract before the first clean.

Is there a self-employed cleaner invoice template?

Yes, the same template works. Put your own name or business name at the top, number every invoice, and keep a copy of each one. They're your income records at tax time.

Do I need to send invoices at all?

Not if the client pays by a card saved at booking. With BookedEZ, the client sees the price, books and saves a card online, and you charge it after the clean. They get a receipt, so there's nothing to chase.

Just getting started? Read how to start a cleaning business. Need clients to invoice? See how to get clients for a cleaning business.